Generate executive-level reports and summaries for stakeholders and board members.
Overview
Arcus can automatically generate board-ready compliance reports that communicate your AI governance posture in clear, executive-friendly language.
Perfect for:
- Quarterly board meetings
- Investor updates
- Annual compliance reviews
- Executive briefings
- Audit preparations
What's Included in Board Reports
1. Executive Summary
One-page overview covering:
- Overall compliance status
- Total AI systems under management
- High-risk system count
- Compliance score and trend
- Critical upcoming deadlines
- Top risks and priorities
2. AI System Portfolio
Breakdown of all registered systems:
- Distribution by risk level
- Systems by business unit
- Deployment status
- Classification summaries
3. Compliance Status
Current state of compliance:
- Required vs. completed actions
- Documentation status
- Outstanding remediation tasks
- Upcoming regulatory deadlines
4. Risk Assessment
Key risks and mitigation:
- High-risk systems requiring attention
- Low-confidence classifications
- Systems with pending reviews
- Regulatory change impacts
5. Action Items
Clear next steps:
- Priority remediation tasks
- Resource requirements
- Timeline and milestones
- Accountability assignments
Generating a Board Report
From the Dashboard
- Navigate to your main dashboard
- Click Reports in the sidebar
- Select Generate Board Report
- Choose the reporting period
- Customize included sections
- Click Generate
Customization Options
Reporting Period:
- Current quarter
- Last 30/60/90 days
- Custom date range
- Year-to-date
Sections to Include:
- ☑ Executive summary
- ☑ System portfolio
- ☑ Compliance status
- ☑ Risk assessment
- ☑ Financial impact (ROI)
- ☑ Recommendations
- ☐ Technical appendix
- ☐ Detailed system listings
Branding:
- добави your company logo
- Custom color scheme
- Header/footer customization
Format:
- PDF (recommended for distribution)
- PowerPoint (for presentations)
- Word (for editing)
Report Formats
PDF Report
Best for:
- Email distribution
- Archiving
- Audit trails
- Formal documentation
Features:
- Professional layout
- Charts and visualizations
- Clickable table of contents
- Page numbering
- Executive-ready formatting
PowerPoint Presentation
Best for:
- Board meetings
- Stakeholder presentations
- Interactive discussions
Features:
- One topic per slide
- Visual charts and graphics
- Speaker notes included
- Editable for customization
Excel/CSV Data Export
Best for:
- Detailed analysis
- Custom reporting
- Integration with other systems
Features:
- Raw data tables
- System listings
- Task details
- Compliance metrics
Scheduling Automated Reports
Set Up Recurring Reports
- Go to Settings → Reports
- Click Create Scheduled Report
- Choose template and recipients
- Set frequency:
- Weekly
- Monthly
- Quarterly
- Custom schedule
- Select delivery time
- Save automation
Recipients
- Add email addresses
- Create distribution lists
- CC stakeholders
- BCC for audit trail
Email Options
- Subject line customization
- Custom message body
- Attachment preferences
- Delivery timezone
Understanding Report Sections
Executive Summary
Compliance Status Indicator:
- 🟢 Compliant: All requirements met
- 🟡 On Track: Minor actions pending
- 🟠 At Risk: Several pending items
- 🔴 Non-Compliant: Critical gaps
Key Metrics:
- Total AI Systems: 47
- High-Risk Systems: 12
- Systems Awaiting Classification: 3
- Compliance Score: 78%
- Score Trend: ↗ +5% this quarter
Critical Dates:
- Next EU AI Act Milestone: Dec 2, 2027 (Annex III high-risk obligations apply)
- Privacy Act ADM Transparency: Dec 10, 2026
- Pending System Reviews: 4
- Overdue Remediation Tasks: 0
AI System Portfolio
Risk Distribution Chart:
Unacceptable: 0
High-Risk: 12 (26%)
Limited Risk: 18 (38%)
Minimal Risk: 17 (36%)
By Business Unit:
- Customer Success: 12 systems
- Product: 19 systems
- Operations: 8 systems
- Finance: 5 systems
- HR: 3 systems
Deployment Status:
- Production: 35 systems
- Development: 8 systems
- Testing: 4 systems
Compliance Dashboard
Documentation Status:
- ✅ Technical Documentation: 10/12 completed
- ✅ Risk Assessments: 12/12 completed
- ⏳ Impact Assessments: 8/12 completed
- ⏳ User Documentation: 7/12 completed
Remediation Progress:
- Total Tasks: 48
- Completed: 32 (67%)
- In Progress: 12 (25%)
- Pending: 4 (8%)
- Overdue: 0
Risk Assessment
Systems Requiring Attention:
| System | Risk Level | Issue | Priority |
|---|---|---|---|
| Credit Scoring AI | High | Missing impact assessment | High |
| Resume Screener | High | Low confidence (58%) | Medium |
| Chatbot Support | Limited | Transparency disclosure needed | Low |
Regulatory Changes:
- EU AI Act Update: AI Omnibus in force (27 July 2026) moves Annex III high-risk obligations to 2 December 2027
- Impact: 3 systems may require re-classification
ROI and Value Delivered
Time Saved This Quarter:
- Classifications: 24 systems × 2 hours = 48 hours
- Documentation: 10 docs × 4 hours = 40 hours
- Compliance Reviews: 12 reviews × 1 hour = 12 hours
Total: 100 hours @ €350/hour = €35,000 saved
Cumulative Savings: €127,000 since onboarding
Customizing Reports for Your Audience
For the Board of Directors
Focus on:
- Strategic risks and opportunities
- Regulatory compliance status
- Resource requirements
- Competitive positioning
- Reputational risks
Keep it:
- High-level (no technical jargon)
- Visual (charts over tables)
- Actionable (clear next steps)
- Brief (10-15 pages max)
For Compliance Officers
Focus on:
- Detailed compliance metrics
- Outstanding tasks and deadlines
- Audit readiness
- Documentation completeness
- Remediation tracking
Keep it:
- Comprehensive
- Data-driven
- Audit-trail focused
- Task-oriented
For Technical Leadership
Focus on:
- System-level details
- Development requirements
- Technical implementation дав
- Architecture considerations
Keep it:
- Technical (details welcome)
- System-specific
- Implementation-focused
Best Practices
Timing
Before Board Meetings:
- Generate reports 3-5 days in advance
- Allow time for review and questions
- Update with latest data before presentation
Quarterly Cadence:
- Generate at end of each quarter
- Schedule reviews early in next quarter
- Track quarter-over-quarter trends
Distribution
Secure Distribution:
- Use password-protected PDFs for sensitive data
- Limit distribution to need-to-know recipients
- Track report access and downloads
- Maintain audit log of distribution
Storage
Archiving:
- Save all generated reports
- Maintain version history
- Tag by quarter and year
- Keep for minimum 7 years (audit requirements)
Report Metrics Explained
Compliance Score
Calculation:
Compliance Score =
(Completed Requirements / Total Requirements) × 100
Factors:
- Documentation completeness
- Task completion rate
- Classification currency
- Risk management implementation
Trend Indicators
- ↗ Improving: Score increased from last period
- → Stable: Score unchanged (±2%)
- ↘ Declining: Score decreased (investigate causes)
System Coverage
Coverage Percentage =
(Classified Systems / Total AI Systems) × 100
Target: 100% of production systems classified
Troubleshooting
Report Generation Fails
Possible Causes:
- No systems registered
- Missing required data
- Date range too large
Solutions:
- Ensure at least one system is registered
- Complete missing system details
- Reduce date range
Missing Data in Reports
Check:
- System classifications are complete
- Tasks have assigned dates
- Documentation is uploaded
Formatting Issues
For PDFs:
- Ensure latest browser version
- Try different PDF viewer
- Download instead of viewing in browser
For PowerPoint:
- Open in Microsoft PowerPoint (not web version)
- Check font compatibility
- Re-apply template if needed
Sample Report Outline
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
ARCUS AI GOVERNANCE REPORT
Q4 2025 | Company Name
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TABLE OF CONTENTS
1. Executive Summary ...................... 2
2. AI System Portfolio .................... 4
3. Compliance Status ...................... 6
4. Risk Assessment ........................ 8
5. Financial Impact ...................... 10
6. Next Quarter Priorities .............. 12
7. Appendix: System Details ............. 14
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1. EXECUTIVE SUMMARY
Compliance Status: 🟢 ON TRACK
Key Highlights:
✓ 47 AI systems under management
✓ 78% compliance score (+5% QoQ)
✓ 0 overdue critical actions
✓ €127k cumulative value delivered
Critical Dates:
→ Dec 10, 2026: Privacy Act ADM transparency commences
→ Dec 2, 2027: EU AI Act Annex III high-risk obligations apply
Top Priorities:
1. Complete 4 pending impact assessments
2. Re-classify 3 systems (low confidence)
3. Update transparency disclosures
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FAQs
Q: Can I edit generated reports before sharing?
Yes, download as Word or PowerPoint to customize. PDF is for final distribution only.
Q: How often should I generate board reports?
Quarterly is standard, but monthly for organizations under heightened scrutiny.
Q: Can I white-label reports?
Yes, Business plan includes full branding customization and white-labeling.
Q: Who can generate reports?
Organization admins and compliance officers. Can be customized in role permissions.
Q: Are reports available offline?
Once downloaded, yes - PDFs and PowerPoints work offline.
Board reports provide compliance oversight, not legal advice. Consult compliance professionals for interpretation.